Stripe deposits net.
Your books don't.
Stripe pays you net of fees, so the deposit that lands in your bank never matches the revenue you actually earned. Ledgerline connects Stripe to QuickBooks, syncs every night, and posts the journal entry that grosses fees back into income and out to expense.
Read-only Stripe access and official Intuit OAuth. Ledgerline never moves money, and every entry it posts is reviewable and reversible.
An actual entry Ledgerline posted — no spreadsheet, no accountant, no Tuesday morning.
Two numbers that will never agree on their own
Every Stripe payout is a net figure. That single subtraction is the reason bookkeepers spend hours a month building the same journal entry over and over.
Match the deposit to income and your books balance — but they balance around the wrong numbers.
Income is understated by $321.59
Categorize the deposit as revenue and you have just told QuickBooks you earned less than you did. Do it for a year and your top line is off by thousands.
An expense disappears entirely
Processing fees are a real, fully deductible cost of doing business. Netting them into revenue means they never hit your P&L — and never reduce your tax bill.
Your Stripe balance never ties out
Payments in transit, refunds, disputes and payout timing leave a clearing balance that drifts every single day until someone reconciles it by hand.
Set it up once. Then genuinely never touch it again.
- Once, about five minutes
Connect and map your accounts
Authorize Stripe and QuickBooks Online through official OAuth. Then tell Ledgerline which accounts to use: a Stripe clearing account, a processing-fee expense account, and the income accounts your products map to. Ledgerline suggests defaults from your existing chart of accounts.
- Every night, unattended
Ledgerline pulls the day's activity
It reads the full Stripe balance-transaction ledger — charges, fees, refunds, disputes, dispute fees, adjustments and payouts — and groups every transaction under the payout that settled it. Nothing is inferred from the deposit amount alone.
- Before you wake up
The gross-up entry is posted
One balanced journal entry per payout, dated to the settlement, tied to the exact deposit that hits your bank feed. Fees land in expense, income is stated gross, and the clearing account returns to zero. You open QuickBooks and it is already done.
The edge cases are the whole job
Grossing up a clean payout is easy. Ledgerline is built for the months where a customer disputes a charge, a payout spans a weekend, and half your revenue arrived in euros.
Payout-level matching
Each entry is keyed to a Stripe payout ID, so the amount, date and description line up with the bank transaction waiting in your QuickBooks feed.
Refunds, disputes and reversals
Refunded fees, chargebacks, dispute fees and Stripe adjustments each get the correct treatment instead of being lumped into a plug figure.
Multi-currency and FX
Presentment and settlement currencies are handled separately, with conversion spread booked as its own line rather than buried in revenue.
Never posts twice
Every sync is idempotent and keyed to Stripe's ledger. A retry, a re-auth or a re-run produces the same single entry, not a duplicate.
Backfill your history
Turn it on and Ledgerline can work backwards through prior months, so last year's unreconciled Stripe activity gets cleaned up too.
Review mode for accountants
Prefer eyes on it first? Queue entries for approval instead of auto-posting, with a full audit trail and one-click reversal on anything.
One plan. Less than a billable hour.
Reconciling Stripe by hand costs most teams three to five hours a month. Ledgerline costs nineteen dollars.
Per QuickBooks company. Billed monthly, cancel anytime.
No credit card required to start. Your first fourteen days are free, and every entry Ledgerline posts during the trial stays in your books.
Everything included
- Nightly Stripe and QuickBooks Online sync
- Automatic gross-up journal entries
- Payout-level matching to the cent
- Refunds, chargebacks, and reversals
- Multi-currency settlements
- Optional review-before-post mode
- Historical backfill of past payouts
- Unlimited transactions and payouts
Volume is never metered. Whether you settle ten payouts a month or ten thousand, the price is the same nineteen dollars.
The things bookkeepers ask first
Close your books on day zero.
Connect Stripe and QuickBooks tonight. Tomorrow morning the entry is already posted, the clearing account is already at zero, and the hours you used to spend on this are yours again.
Start your free trial- 14 days free, no card required
- $19/mo after that, cancel anytime
- Live in about five minutes